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Maximum number of list entries (list limits and custom fields)
Each list in your company data file can contain up to a maximum number of list entries.
(Pro, Premier)Max number of entries
(Enterprise Solutions)Chart of Accounts10, 000100, 000Total names: Employees, Customers,
Vendors, and Other Names combined14, 500
(Individual limits of
each list is 10, 500)100, 0002Items, including inventory items
(group items can contain only 20 individual items)14, 500>100, 0003Items in an inventory assembly or sub-assembly100500Job types10, 00010, 000Vendor types10, 000100, 000Customer types10, 000100, 000Payroll items10, 00010, 000Price Levels100750Classes10, 000100, 000Terms for receivables and payables10, 00029, 000Payment methods10, 00010, 000Shipping methods10, 00010, 000Customer messages10, 000100, 000Ship To addresses10, 00010, 000Memorized reports14, 50029, 000Memorized transactions14, 50050, 000To Do notes10, 000100, 0000Sales Reps10, 00010, 000Sales Tax Codes10, 00010, 000Group Items & Sales Tax Group Items5050Advanced Inventory Sites N/A1, 000, 000Advancing Pricing Price RulesN/A100, 000ContactsNo limitNo limitCustom Fields Total2045Item custom fields515Customers/Vendors/Employees custom fields1543041Some of the items in the list are not available in earlier versions of QuickBooks Desktop.2QuickBooks Desktop Enterprise 14.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.3Current QuickBooks Desktop users can check the size and or lists of their QuickBooks Desktop company file by pressing the F2 key or Ctrl + 2 and look for File Size in the File Information section of the window or List Information. section.4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.
Detailed information
List limit for Windows List name1Max number of entries(Pro, Premier)Max number of entries
(Enterprise Solutions)Chart of Accounts10, 000100, 000Total names: Employees, Customers,
Vendors, and Other Names combined14, 500
(Individual limits of
each list is 10, 500)100, 0002Items, including inventory items
(group items can contain only 20 individual items)14, 500>100, 0003Items in an inventory assembly or sub-assembly100500Job types10, 00010, 000Vendor types10, 000100, 000Customer types10, 000100, 000Payroll items10, 00010, 000Price Levels100750Classes10, 000100, 000Terms for receivables and payables10, 00029, 000Payment methods10, 00010, 000Shipping methods10, 00010, 000Customer messages10, 000100, 000Ship To addresses10, 00010, 000Memorized reports14, 50029, 000Memorized transactions14, 50050, 000To Do notes10, 000100, 0000Sales Reps10, 00010, 000Sales Tax Codes10, 00010, 000Group Items & Sales Tax Group Items5050Advanced Inventory Sites N/A1, 000, 000Advancing Pricing Price RulesN/A100, 000ContactsNo limitNo limitCustom Fields Total2045Item custom fields515Customers/Vendors/Employees custom fields1543041Some of the items in the list are not available in earlier versions of QuickBooks Desktop.2QuickBooks Desktop Enterprise 14.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds.3Current QuickBooks Desktop users can check the size and or lists of their QuickBooks Desktop company file by pressing the F2 key or Ctrl + 2 and look for File Size in the File Information section of the window or List Information. section.4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.
- In Pro/Premier, although there is a total of 15 custom fields, you cannot have more than 7 per category. For example, you could only have 7 custom fields for customers, 7 for vendors and 1 for employee.
- In Enterprise Solutions, although there is a total of 30 customer fields, you cannot have more than 12 per category. For example, you could only have 12 custom fields for customers, 12 for vendors and 6 for employee.
